Safeguarding Evidence Folder: What to Keep

ภาพรวม

When Ofsted, the local authority, or the governing body asks for evidence of effective safeguarding, the DSL should be able to produce it in minutes, not hours. This entry sets out a structure that keeps the evidence folder current without becoming a burden. Storage must be secure, with restricted access in line with data protection rules.

ประเด็นสำคัญ

• •Evidence is not just policies — it is what shows the policies are lived.
• •Keep dated, signed versions of policies, not just the latest copy.
• •Training logs should show date, attendees, content, and impact.
• •Filtering and monitoring reviews need their own subfolder.
• •Trend data (anonymised incident numbers and themes) is powerful evidence.
• •Pupil voice and parent feedback close the loop on culture.

ขั้นตอนปฏิบัติ

1. 1

   Create the folder structure in your secure school system (not a personal drive).

2. 2

   Diary a 30-minute monthly check to file the term's evidence as you go.

3. 3

   At the end of each term, summarise themes in one paragraph at the top of each subfolder.

4. 4

   Audit the folder annually with the link governor present.

5. 5

   Restrict access to DSL, deputies, headteacher, and link governor only.

6. 6

   Keep records in line with your local authority's retention schedule.

ข้อควรระวัง

• !Do not store safeguarding evidence in personal cloud accounts.
• !Do not include identifying details about children in trend reports.
• !Do not let the folder become a graveyard of out-of-date policies.

รายการตรวจสอบ

• Policies subfolder (current and previous year, signed, dated)
• Training subfolder (logs, attendance, content outlines)
• Filtering and monitoring subfolder (annual reviews, alert summaries)
• Incident trends subfolder (anonymised, termly summaries)
• Governor minutes subfolder (safeguarding items extracted)
• Parent communications subfolder (newsletters, event notes)
• Pupil voice subfolder (survey results, pupil parliament notes)
• Access restricted to DSL team, head, and link governor

แหล่งข้อมูล

• Keeping Children Safe in Education 2025 — Department for Education
• Inspecting safeguarding — Ofsted
• Data protection in schools — Information Commissioner's Office