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Safe Child Guide
Work Experience Safeguarding Checklist
Free resource from safechildguide.com
A two-page checklist for the designated work experience coordinator. Covers: employer vetting and risk assessment, DBS requirements for host staff who will be in regulated activity, pupil briefing on reporting concerns, emergency contact procedures, safeguarding expectations for the placement, and post-placement debrief. Includes a sign-off section for both the school and the employer.
Suitable for: teachers, schools
Age range: 14-16 years, 17-plus years
Work Experience Safeguarding Checklist
Complete this checklist for every work experience placement. The school remains responsible for the pupil's safeguarding during placement.
Pre-Placement Checks
Employer has completed the placement vetting / health and safety questionnaire
Employer's public liability insurance confirmed and in date
Named workplace supervisor confirmed: ___________________________
DBS check confirmed where required (e.g. regulated activity setting)
Risk assessment completed and signed by both school and employer
Parental consent obtained
Student Briefing (Before Placement)
Student understands the school's safeguarding reporting procedure applies during placement
Student briefed on professional online behaviour (no personal social media at work)
Student has school DSL and emergency contact details
Student knows they can contact the school at any time if they feel unsafe or uncomfortable
Briefing completed by: ___________________________ Date: ______________________
Contact Protocol During Placement
School contact: ___________________________ Tel: ___________________________
Workplace supervisor: ___________________________ Tel: ___________________________
Student's mobile (if applicable): ___________________________
School will make contact with the employer on day _______ of the placement
Student should contact school if placement is cancelled, changed, or if a concern arises
Daily Check-in
Method of daily check-in: ☐ Phone call ☐ Text/email ☐ Online form
Student reported in: Day 1 ☐ Day 2 ☐ Day 3 ☐ Day 4 ☐ Day 5 ☐
Any absences or concerns recorded and followed up
Incident Reporting
Any incident during placement to be reported to DSL within same day
If a student raises a safeguarding concern about the placement, remove them immediately
Record all incidents contemporaneously in the safeguarding system
Placement completed without incident: ☐ Yes ☐ No — details filed: ______________________
Printed from safechildguide.com — Free child safety resources
Last reviewed: 2026-04-15