Message to a private tutor or coach

Hi [TUTOR / COACH NAME],

Thank you for working with [YOUR CHILD'S NAME] ([LESSON TYPE / FREQUENCY], [LESSON LOCATION]).

I wanted to set out a few things in writing so we're all on the same page, particularly because [YOUR CHILD'S NAME / AGE] is a child.

Communication:
[COMMUNICATION PREFERENCES]

Recording, cameras, and online lessons:
[RECORDING / CAMERA PREFERENCES]

A few standing requests from us:
- Please copy a parent into any written communication with [YOUR CHILD'S NAME].
- Please avoid direct messaging on personal social media accounts.
- If anything comes up in a lesson that worries you — about wellbeing, behaviour, or safety — please tell us.
- If you ever need to cancel or change a venue, please let us know in advance.

This isn't about you specifically — it's how we set things up with all adults who work one-to-one with our child.

Please shout if any of this is awkward for how you usually work; we'd rather agree it now than later.

Best wishes,
[YOUR NAME]
[YOUR PHONE / EMAIL]

Fields to replace

Before sending, swap every bracketed placeholder for your own details. If a field does not apply, delete the whole line.

• Tutor / coach's name[TUTOR / COACH NAME]
• Your child's name and age[YOUR CHILD'S NAME / AGE]
• Lesson type and how often[LESSON TYPE / FREQUENCY]
• Lesson location (in-person, online, your home)[LESSON LOCATION]
• Your preferences on communication[COMMUNICATION PREFERENCES]
• Your preferences on recording / cameras[RECORDING / CAMERA PREFERENCES]
• Your name[YOUR NAME]
• Contact details[YOUR PHONE / EMAIL]

What to attach

• •Nothing required. Keep it as a short policy note.

Related

External sources

• NSPCC: Safer recruitment and safe activities — NSPCC Learning